Recruitica Privacy Policy

Last Updated: 10/03/2025

Recruitica (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring that your personal data is handled in strict compliance with the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, and protect personal data across our website (www.recruitica.io) and recruitment platform, and it sets out your rights in relation to your personal data.

1. Who We Are

Recruitica is an online recruitment platform connecting job candidates with clients (recruitment agencies and employers). We act as the Data Controller for all personal data we process.

For any privacy-related inquiries, please contact us at:

📧 info@recruitica.io

2. What Data We Collect

We collect different types of personal data depending on your relationship with us:

2.1 Candidates (Job Seekers)

• Identity & Contact Details: Name, email address, telephone number, and location.
• Career Information: CV, career history, salary expectations, and job preferences.
• Survey Responses: Data from salary surveys, including compensation details and career priorities.
• Communication Records: Emails and messages exchanged with us.
• Application Data: Application history and interview feedback.

2.2 Clients (Employers & Recruiters)

• Contact Information: Contact name, job title, company name, work email, and telephone number.
• Job Vacancy Information: Details about open positions, including salary, commission, benefits, etc.
• Publicly Available Data: Images and other details from your social media accounts to populate your company profile.

2.3 Website Visitors & Lead Magnet Users

• Technical Data: IP address, device information, and browser type.
• Cookies & Analytics: Data collected via cookies (see Section 7).
• Voluntary Data: Information submitted via lead magnet forms (e.g., for our 2025 Recruitment Salary Guide).

3. How We Collect Data

We collect personal data through:

• Direct Registration: When you register on our platform.
• Lead Magnet Submissions: When you access resources such as our free 2025 Recruitment Salary Guide.
• Job Applications: When you apply for roles through our platform.
• Direct Communications: Emails, messages, and telephone conversations.
• Website Analytics & Cookies: As described in Section 7.

4. Legal Bases for Processing

We process your data based on one or more of the following legal grounds:

• Legitimate Interest (Article 6(1)(f) GDPR): To provide and improve our recruitment services, to match candidates with job opportunities, and to send you transactional communications such as the salary guide.
• Consent (Article 6(1)(a) GDPR): For marketing communications, where you have the right to opt out at any time.Note: By accessing or submitting your details via our forms, you acknowledge our Privacy Policy. This submission implies that, unless you explicitly opt out, we may contact you with recruitment and marketing communications based on our legitimate interest.
• Contractual Necessity (Article 6(1)(b) GDPR): To process applications and manage your account when you use our platform.

5. How We Use Your Data

Your personal data is used for:

• Recruitment Services: Matching candidates to job opportunities and sharing relevant profiles with our clients.
• Transactional Communications: Delivering resources such as the 2025 Recruitment Salary Guide.
• Marketing & Promotional Activities: Sending you job alerts, recruitment insights, and other marketing communications.Our approach here is modeled on industry best practices. We rely on our legitimate interest for ongoing communications and provide clear, easy opt-out mechanisms (see Section 11).
• Service Improvement: Analyzing data to improve our services and user experience.

6. Who We Share Data With

We may share your personal data with:

• Clients: For job matching, unless you have chosen to remain anonymous.
• Service Providers: Trusted third parties (e.g., cloud hosting, CRM systems) that support our operations.
• Legal & Regulatory Authorities: When required by law or to protect our legal rights.

We do not sell your personal data to third parties.

7. Cookies & Tracking

Our website uses cookies for:

• Functionality: Ensuring the site works correctly.
• Analytics: Gathering data on website usage to improve our services.
• User Preferences: Enhancing your browsing experience.

You can manage your cookie preferences via your browser settings.

8. Data Retention

We retain your personal data for as long as necessary:

• Candidates: 2 years from your last interaction (unless a longer period is required by law).
• Clients: 7 years for legal and accounting purposes.
• Survey/Lead Data: 12 months, unless associated with an active profile.

9. Your Rights

Under GDPR, you have the right to:

• Access: Request a copy of your personal data.
• Rectification: Correct inaccurate or incomplete information.
• Erasure: Request deletion of your personal data.
• Restriction: Limit how your data is processed.
• Portability: Receive your data in a structured, commonly used format.
• Objection: Object to processing based on legitimate interest, including marketing communications.
• Withdraw Consent: You can opt out of marketing at any time.

To exercise your rights, please contact:

📧 info@recruitica.io

We will respond to your request within 30 days.

10. International Data Transfers

Recruitica operates globally. As a result, personal data may be transferred outside the European Economic Area (EEA). We ensure that your data remains protected by:

• Implementing Standard Contractual Clauses (SCCs) approved by the European Commission.
• Ensuring any transfers are conducted in compliance with GDPR.

11. Marketing Communications & Opt-Out

By submitting your information via our website or lead magnet forms, you acknowledge that our Privacy Policy permits us to use your data under our legitimate interest. This means:

• Transactional Use: You will receive the requested resource (e.g., the salary guide) as a transactional communication.
• Marketing Communications: We may also contact you with recruitment opportunities and marketing messages.
• Opt-Out: You can opt out of marketing communications at any time by clicking the unsubscribe link in our emails, replying “Unsubscribe,” or contacting us at info@recruitica.io.

12. Children’s Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have inadvertently collected such data, please contact us immediately for deletion.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the “Last Updated” date. Please review this page periodically for any changes.

14. Contact Us

For any questions, concerns, or to exercise your rights, please contact us at:

📧 info@recruitica.io